To the families of Shaw-Lundquist field employees
We are following CDC and OSHA guidelines for protecting our field employees during the COVID-19 (Coronavirus 19) crisis. The situation with COVID-19 is evolving and best practices and recommendations are changing every day. We will monitor the situation and make changes to protocol as recommended by the CDC and OSHA. We emphasize to all employees onsite (our employees and trade partner employees) daily that if they are sick, they need to remain home.
Shaw-Lundquist Covid-19 Action Plan
Shaw-Lundquist Associates Inc. has implemented comprehensive policies, procedures, and protocols to ensure the health, safety, and wellbeing of our employees, subcontractors, vendors and suppliers, consultants, and project owners. Our policies are aimed to:
- Reduce or eliminate any potential transmission or spread of Covid-19
- Ensure our jobsites are safe
- Perform additional cleaning and sanitizing as needed
- Provide additional safety supplies
- Monitor all individuals onsite to ensure the health and safety of all
- Provide training to employees to ensure they know how to protect themselves
- Follow CDC and MDH guidelines
- All workers must take steps to protect themselves.
Please refer to CDC guideline: How to Protect Yourself https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/prevention.html
- It is critical that individuals NOT report to work while they are experiencing illness symptoms such as fever, cough, shortness of breath, sore throat, runny/stuffy nose, body aches, chills, or fatigue. You must stay home and not come to work until symptom free for at least 72 hours or as recommended by the CDC.
- Individuals should seek medical attention if they develop these symptoms.
- Clean hands often using soap and water for at least 20 seconds or another type of disinfectant.
- Practice social distancing, maintain a minimum of 6’ from other individuals, and no gatherings (currently no more than 10 people) on the job site.
- Cover coughs or sneezes with a tissue or elbow.
- Wear PPE issued such as gloves or respirators.
- Avoid touching eyes, nose, and mouth with unwashed hands.
- Do not share PPE.
- Ensure employees have received training on hazards associated with exposure.
- Select and implement appropriate control measures including PPE.
- Make sure employees know how to use PPE correctly and follow decontamination procedures.
- Schedule work in a manner that minimizes and controls risk to workers.
- Make sure subcontractors are following SLA procedures.
- Discourage hand-shaking and other contact greetings.
- Conduct daily surveys of changes to staff/labor health conditions.
- Provide sanitation and cleaning supplies for addressing common surfaces in multiple user mobile equipment and multiple user tooling.
- Provide handwash stations or other means of cleaning hands.
- Request additional or increased frequency of sanitizing portable toilets.
- Ensure routine environmental cleaning (doorknobs, keyboards, counters, and other surfaces).
- When possible, limit out-of-office meetings and replace them with phone or online meetings.
- Observe a minimum distance of six (6) feet between individuals to increase physical space between workers at the worksite. This includes pre‐work and post‐work events of all kinds.
- If a specific scope of work requires employees to work closer than 6 feet to each other. Employees must wear face covers at all times.
- Modify jobsite communications, planning, and schedules to shrink or eliminate group gatherings. This includes changes to or the elimination of pre‐job conferences, communal break locations, and any other activity that would bring a group of people together on the jobsite.
- Institute a policy for material deliveries and other third‐party jobsite visits defining who do they come in contact with, and where are they allowed to go onsite.
- Careful attention to jobsite toilet and hand cleaning facilities. Ensure that these facilities are in clean, working order and stocked with soap and/or hand sanitizer.
- Frequently clean breakrooms, tables, and other surfaces on the site.
- Tools or equipment that are shared by workers must be cleaned before and after use.
- Communicate key CDC recommendations (and post signage where appropriate) to your staff and tradespeople:
- Clean surfaces of service/fleet vehicles, steering wheel, gear shift, instrument panels, etc.; use aerosol sanitizers inside closed cabs.
- Do not share tools or any multi-user devices and accessories such as iPads, laptops, hand-held radios, computer stations, etc.
- If there is exposure on a jobsite, notify management so that a plan can be instituted. Each situation may be different.
- Work in occupied areas should be limited to only those tasks that are strictly necessary.
- Designate a representative to monitor for signs of illness on site.
Managing Sick Employees
- Employees who have symptoms of acute respiratory illness are recommended to stay home and not return to work until:
- At least 3 days (72 hours) have passed since recovery defined as resolution of fever without the use of fever-reducing medications and improvement in respiratory symptoms (e.g., cough, shortness of breath); and,
- At least 7 days have passed since symptoms first appeared.
- Employees should notify their supervisor and stay home if they are sick.
- Separate sick employees. CDC recommends that employees who appear to have acute respiratory illness symptoms (i.e. cough, shortness of breath) upon arrival to work or become sick during the day should be separated from other employees and be sent home immediately.
- Do not release information regarding sick employees to other employees onsite.
- Notify Safety Dept. or HR Dept. if an employee is/gets sick onsite so that Shaw-Lundquist may notify MDH.
If there is a suspected case of COVID-19 on a job site
We will determine if an employee is showing symptoms by asking the following qualifying questions discreetly but from a safe distance:
- Have you, or anyone in your family, been in contact with a person that has tested positive for COVID-19?
- Have you, or anyone in your family, been in contact with a person that is in the process of being tested for COVID-19?
- Have you, or anyone in your family traveled outside of the U.S. within the last two weeks?
- Have you been medically directed to self-quarantine due to possible exposure to COVID-19?
If an employee answers yes to any of those questions, the employee will be instructed to go home and try to get tested for COVID-19. If a test is not available, the affected employee should follow their Doctors recommendations. The project management team along with the General Superintendent and Safety Director will have a phone conference to determine the level of exposure. After the call, a determination will be issued regarding how to proceed.
If there is a confirmed case of COVID-19 on a job site
If an employee or an employee of a trade partner on our job site tests positive for Covid-19 we will:
- Shutdown the job site for self-quarantine for two weeks.
- Self-quarantine everyone onsite to ensure they have time to monitor for symptoms.
- If individuals feel ill, they should get tested for COVID-19.
- We will not discuss an employee’s medical information with anyone onsite.
Employee Assistance Programs
The situation with COVID-19 can be very stressful. There are resources available through an Employee Assistance Program (EAP) provided by the unions or Shaw-Lundquist. The EAP is available for you to contact to discuss issues such as stress, financial concerns, marital issues, parenting, child or elder care, workplace problems, grief, depression and more. Below are the phone numbers for EAP providers.
TEAM – (800) 634-7710 – for union employees and their families
Standard – (888) 293-6948 – for non-union employees and their families
Health Partners – (866) 326-7194 – for employees and their families that have Shaw-Lundquist Health Partners insurance coverage